On Wednesday, March 18th, the President signed the Families First Corona Virus Response Act into law. Of special interest to us and our customers are the employer-related sections. Among other things, this law mandates emergency paid sick leave and paid FMLA to cover specific circumstances related to COVID-19. (It offers payroll tax credits to offset wages paid under these sections.)
Employers have until April 2, 2020 to implement this mandate. The DOL will publish employee notice samples within one week. We can also expect additional guidance on wage determination for variable hour workers and other clarifications from the Secretary of Labor.
How we can help
We recognize how critical the stimulus available through the CARES Act is to your business and your employees – and that it is complex. We have new resources to help you navigate through the law and how to use CTRNY tools to take advantage of the provisions you choose.
Our Attendance on Demand Solution and Attendance Enterprise solutions have built-in tools to fully track the newly enacted Emergency Sick Leave, Emergency Family Sick Leave, and Emergency FMLA laws. In addition, we also have full reporting to guide you through the pay limit calculations detailed in the law.
Sample accrual tracking screenshot
Sample Guidance Tracking Report
If you are a current CTRNY customer, please call us as 1-800-777-5226, option 3. If you are not currently a CTRNY client and would like to speak to someone about our solutions, please use option 1 or contact us via email at firstname.lastname@example.org. We are here to help you.
For more information regarding COVID19, click here.
EMERGENCY PAID SICK LEAVE
The emergency paid sick leave provision applies to employers with fewer than 500 employees. It allows a waiver for employers with fewer than 50 employees when the viability of the business would be jeopardized by paying emergency sick leave. However, the waiver process is yet to be defined.
2 weeks of employer paid emergency sick leave defined as:
- 80 hours for full time employees
- Average number of hours over 2 week period for part time employees
- When part time hours vary significantly, 2 weeks of leave determined by
- Weekly average hours over the 6 months preceding the first use of emergency sick leave
- If employed less than 6 months, the expectation set at hire for average weekly hours
The act specifies the following rules for administration of emergency paid sick leave:
- It is available immediately to all employees, regardless of length of employment.
- It is available only for purposes described in the following section.
- Employees cannot be required to use other forms of paid leave first.
- Employees cannot be required to find a replacement employee.
- Employer may require reasonable notice after the first day of paid sick leave in order to continue receiving it.
- Employers of healthcare workers and emergency responders may opt out for these employees.
- Valid through December 31, 2020 or earlier if need ceases.
- No carryover.
- No payout on separation.
Use and Compensation
EMERGENCY FMLA EXPANSION
FMLA rules are temporarily changed to provide payment for employees who must miss work because they are caring for their own children when schools are closed or day care is unavailable due to COVID-19. This benefit expires December 31, 2020.
- Employer eligibility changed to any employer with fewer than 500 employees. (As with the emergency sick leave, the law establishes an as-yet undefined process for employers with fewer than 50 employees to apply for a waiver.)
- Employee eligibility changed to employed 30 calendar days.
- Employers may opt out for healthcare workers and emergency responders.
- Employees unable to work or telework due to caring for son or daughter under 18 when school or daycare is closed or child care provider is unavailable due to COVID-19.
- Applies to hours they would otherwise be working during the COVID-19 healthcare emergency.
- Leave unpaid for first 10 days.
- Employee may elect to use any accrued leave including the emergency leave during this time
- After 10 days
- Not less than two-thirds of an employee’s FLSA regular rate of pay
- Not to exceed $200 per day and $10,000 in total